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This Annex helps guide those responsible for contracting, including managers and IFAD and cooperating institution staff, in shaping project job descriptions to include M&E responsibilities based on the learning and participation-oriented ideas presented in this Guide. It outlines three job descriptions, two sets of external responsibilities that cover the most common M&E functions in a project and five terms of reference, or TOR (see Table E-1). It includes ideas for the M&E responsibilities of primary stakeholder groups. While it is not common for TOR to be drawn up for such groups, in some projects primary stakeholders are service providers and so have M&E responsibilities. The material in this annex focuses on the learning-oriented and participatory M&E principles on which this Guide is based.

Each project is unique in terms of hierarchies of control, timing of staff appointments, and numbers and locations of staff. Responsibilities may well differ and lie with different individuals than those suggested here. Develop your own TOR and job descriptions to suit project needs (see Box E-1). Draw on the material in this annex for inspiration.

For those projects wanting to strengthen their participation and learning focus, two questions might help when developing TORs or job descriptions: (1) How will this person contribute to the project’s learning processes? and (2) What aspects of participatory M&E need to be included in this individual’s TOR or job description?

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