Annex I: Provisions and Guidelines laid down by the Consultation
for the Formulation of the Evaluation Policy
“…The Consultation confirmed the need to formulate an evaluation
policy for IFAD and provided guidance on elements to be considered in
such policy formulation. These include:
(a) the need to nurture and protect the independence of mind of OE
evaluators;
(b) the role of OE in the evaluation learning loop and that of IFAD
management in ensuring that evaluation recommendations are followed
up and that evaluation findings contribute to learning within IFAD;
(c) the implication of the potentially increased burden and cost for
the Evaluation Committee and IFAD; and
(d) the definition of OE’s role in promoting evaluation capacity-building
in developing countries.
In addition, the Consultation specified that the policy will include
the following provisions related to the independence of the OE function:
(a) The President will nominate a candidate to the Board for endorsement,
as recorded in the Executive Board minutes, whereupon the President
will appoint the OE Director for a fixed term, which may be renewed.
Similarly, the President will remove the OE Director upon and only upon
the endorsement of the Board, as recorded in the Executive Board minutes.
(b) The OE Director will not be re-employed by IFAD upon completion
of his or her term(s).
(c) The OE Director will have the authority to issue final evaluation
reports directly and simultaneously to the Executive Board and the President
without prior clearance from anyone outside OE. IFAD management may
receive, comment on and respond to the draft and final evaluation reports,
but the President and other members of IFAD management will not have
the right to approve, hold back, request changes to or otherwise modify
such draft or final evaluation reports.
(d) The OE Director will formulate independently from management the
annual OE programme of work and budget and transmit it to the President,
who will submit it unchanged to the Board and Governing Council for
approval. Any change requested by the Board to the programme of work
and budget will be conveyed by the President to the OE Director without
further changes by the President, and resubmitted by the OE Director
to the Board via the President, as described above. The Board will also
have the authority to amend or supplement OE’s programme of work
by separate decision during the year. The levels of the OE component
and the remainder of the budget of IFAD will be determined independently
of each other.
(e) The President will delegate his authority to make all personnel
and operational decisions concerning OE staff to the OE Director, in
accordance with IFAD policies and procedures.”
