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Finance and Administration Department (FAD) is composed
of:
The Office of the Controller includes:
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The Accounting Section is responsible for quarterly and annual
financial reporting; the financial accounting of IFAD's core resources;
the Belgian Survival Fund and
all other supplementary
funds. This section is also responsible for the accounting of
investments, loans and grants, Member State contributions and provisions,
payroll, and staff and consultants travel. Other functions of this
section include: the calculation of the annual drawdown from replenishment
resources, accounting for the staff pension fund and all other staff-related
contributions. Payments to personnel, consultants, cooperating institutions
and operational expenditures are processed here.
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The Loans and Grants Administration Section is responsible
for loan and grant disbursements for IFAD's core resources and for
all other funds. This section provides vital financial guidance and
assistance during appraisal and participates in loan negotiations.
When required during project implementation, assistance is provided
to resolve outstanding disbursement issues. Close cooperation is maintained
with cooperating institutions entrusted with the administration and
supervision of IFAD projects. The Loan Servicing Unit monitors the
repayment of funds in accordance with loan agreements. Arrears in
repayment of principal and interest are carefully followed up.
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The Budget and Planning Section is responsible for the preparation
of IFAD Programme of Work and Budget (POWB) and its presentation to
the Executive Board and Governing
Council, as well as other non-core POWBs for the Belgian Survival
Fund Joint Programme, supplementary
funds, the Global Mechanism and the Popular Coalition. For the
IFAD POWB, Executive Board guidance is sought at the September session
each year, based on a preview of the proposed POWB, prior to presentation
in final form at the December session of the Executive Board. The
Executive Board approves the Programme of Work, whereas the Budget
is recommended to the Governing Council for its approval. Apart from
elaboration of proposals for new and amended financial and administrative
policies, this section also performs budget monitoring and control
on all POWB allocations. This involves review and clearance of financial
transactions and provision of on-line commitment data, as well as
management information on variance/expenditure projections throughout
the year.
Furthermore, the Controller's Office oversees the staff compensation
plans, and all matters pertaining to the Secretariat of the Audit Committee.
For more information, send mail to fcmailbox@ifad.org
Treasury includes:
- The Investments Section deals with investment asset allocation
and risk management. It also monitors the external portfolio (including
the managers for supplementary funds and the Belgian Survival Fund)
and liaises with the Global Custodian. It follows up on investment taxation
issues and analyses of the economic circumstances affecting financial
markets.
- The Cash Management and Contributions Section effects the
payment of loans and grants, payroll and administrative expenses. It
is responsible for the receipt of Member State contributions and loan
reflows, the maintenance of records for cash accounts and time deposits
and the daily reconciliation and closing procedures. The section is
responsible for relations with banks, including those used for supplementary
funds and non-convertible currencies, and manages the electronic transfer
systems. It processes the contributions from Member States and prepares
monthly management reports on those contributions.
For more information, send mail to ftmailbox@ifad.org
- Human Resources is responsible for developing
and recommending personnel policies and practices and administering
personnel regulations and rules with a view to ensuring that the Fund
is served by competent and motivated staff. For more information,
send mail to fhmailbox@ifad.org
- Administrative Services
is responsible for the implementation of the Headquarters Agreement
with the Host Government, administering the privileges and immunities
of staff members, visa services, facility management services, corporate
image of the headquarters, mail, transportation and dispatch, internal
printing and general administration, which includes shipping, insurance,
catering ad inventory management control. For more information send
mail to famailbox@ifad.org
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