All internationally recruited staff members are entitled to customs exemption on household goods imported into Italy for personal use. As a professional staff member, you have the right to import household goods for personal use during the first 18 months from the date of your appointment. After this period, Italian authorities will only grant a new authorization under special circumstances, e.g. to import spare car parts not available in Italy. New staff members are advised to apply for an import permit as soon as possible following recruitment. Lead time: about 45 days. If you intend to import arms or works
of art, it will take longer as special documentation needs to be prepared. The United Nations Laissez-Passer (LP) is issued by the United Nations in Geneva exclusively for the purpose of official travel. New staff members are advised to apply for an LP immediately upon arrival in Rome. Lead time: about 20 working days The Italian Ministry of Foreign Affairs (MFA) issues an identity card to all regular and fixed-term staff. The card exempts you from alien registration and replaces the permit of stay (permesso di soggiorno). It also states your rank (funzionario di seconda categoria) and status with IFAD, thus enabling you to obtain your privileges. It is essential that you apply for an identity card immediately upon taking up duties at IFAD. To avoid difficulties, you should ensure that you and your family members obtain proper visa prior to entering Italy. Contact the PVM office for further details. Holders of identity cards are entitled to travel within the Schengen countries1 without a visa and to re-enter Italy following official or personal travel. Your spouse and your children up to 26 years of age may also obtain identity cards, thus exempting them from alien registration. If your children are older than 26, live with you in Italy and are still your dependants, the PVM office will assist them in obtaining a permit of stay. Children over 26 must return their identity cards. Domestics recruited from abroad for service in your household must also obtain identity cards. (Please note that this does not apply if you are a staff member of Italian nationality.) Lead time: about four weeks 4. Registration of Rental Contract All professional staff members, except if Italian, are exempt from paying a registration tax on the rental contract of their apartment or house. You can obtain the relevant certificate, which is issued by the MFA, through the PVM office. 5. Vehicles and Ownership Taxes As a professional staff member, you may import and/or purchase locally one duty-free vehicle every four years. Your first request for importation must be submitted through the PVM office to the Italian authorities within 18 months from your date of appointment. The four-year restriction on purchasing a new vehicle is calculated from the date that Italian authorities issue either certificate of import from within the European Union (importazione intracomunitaria) or a customs clearance voucher (bolletta doganale) for cars imported from outside the European Union. Cars with foreign license plates may circulate in Italy for a maximum
of six months from the date of entry into Italy. You can request a change
to Italian license plates through the PVM office. All staff members who own or operate a car must hold motor insurance against liabilities to third parties, including passengers. You are advised to insure your car to its fullest value on the Italian
market (i.e. including customs duties), since in case of theft or demolition
(for instance, following an accident), you are required by Italian law
to pay customs duties on the current market value of the car. 6. Sale and Replacement of Vehicles At the expiration of four years from the date of issuance of the import certificate, you may replace a car that you have imported or purchased duty-free without paying customs duties and VAT. In special circumstances and with the authorization of the Italian authorities, you may sell your car before the end of four years. If you leave Rome before the four years have elapsed, you may export your car (esportazione agevolata). You may also sell your car provided you follow the correct procedures. Details will be provided upon request. Staff members may drive a car with either a CD or an Italian license plate in Italy, provided they have:
Foreign driving licenses may, with few exceptions, be converted into Italian driving licenses. You must apply to the Automobile Club d’Italia (ACI) for conversion. Please be aware, though, that your foreign license will be withdrawn. As a professional staff member, you are entitled to the following monthly quantity of petrol and oil:
The entitlement starts when you submit to the PVM office a copy of the certificate of ownership of a car with an Italian license plate. Please note that if your car has a foreign license plate, you are not entitled to petrol and oil unless you have requested an import license for the car and a change to an Italian license plate. Although you are exempt from alien registration once you hold an identity card, you may require a legally valid certificate of residence for various purposes. This certificate can be obtained from the PVM office. Lead time: five working days The PVM office will assist you in obtaining appropriate entry visa for yourself, for your dependent family members, and for foreign domestic helpers who have been recruited abroad and will be joining you in Italy. This office is also responsible for obtaining visa for all official travel. A visa type "D" is compulsory for new staff and family members except for nationals of countries belonging to the Schengen area. By law, everyone living in Italy must have a fiscal code (codice fiscale) issued by the Ministry of Finance. You will be asked for this code when you buy a car, rent an apartment or open a bank account. Doctors and lawyers also often request it for billing purposes. All staff must apply for a fiscal code. The PVM office will obtain your code free of charge and codes for your spouse and dependent children, if required, against a minimum payment. New staff members are advised to obtain a fiscal code immediately upon arrival in Rome. The Privileges and Visa Management (PVM) office is responsible for all matters related to your status as an IFAD staff member in Italy. It is located: Via Paolo Di Dono, 44 1/ An up-to-date list of Schengen countries can be found at http://www.eurovisa.info
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