Supplementary Fund Officer

Vacancy announcement No.:	08/11/P
Date of issue:	10 April 2008
Deadline for applications:	09 May 2008
Position Title:	Supplementary Fund Officer
Organizational Unit:	Secretary’s Office (ES) External Affairs Department (EAD)
Level:	P-3
CCOG Code:	1.A.
Duty station:	Rome
Date of entry on duty:	As soon as possible
Duration of assignment:	1-year fixed term

Organizational context

Within the Office of the Secretary (ES), the Country Outreach Management Team is responsible for the mobilization of regular resources through the Replenishment process and the mobilization and management of supplementary funds in order to contribute to IFAD’s mandates. Under the general supervision of the Head of the Country Management Office (to be appointed) and working closely with the Programme Managers of ES, the Supplementary Funds Officer will be responsible for the management of the overall programme of activities funded through the IFAD’s supplementary funds (SF) and for which ES has direct corporate responsibility. The Supplementary Funds Officer has the front line role for: reviewing and clearing projects submitted to ES for supplementary fund financial support, ensuring sound administrative management, and reporting. Particular emphasis will be placed on ensuring the strategic allocation and mobilization of supplementary funds by assisting the Programme Managers in the negotiation with donors and the Country Portfolio Managers in networking with ES’ Programme Managers to mainstreaming regional strategic priorities. As part of the Country Outreach Management Team the Supplementary Funds Officer will be also required to propose and implement IFAD’s donor country strategies in order to determine an enabling environment for the replenishment cycle, contributions, and supplementary funding.

Responsibilities

Promote the strategic allocation of supplementary funds, taking into account IFAD overall Strategic Framework and Programme of Work, and in accordance with donors’ geographic and thematic priorities as per IFAD’s Agreements with donors;
Assist the Programme Management Department (PMD) and Country Portfolio Managers (CMP) mainstreaming regional strategic priorities with supplementary fund donors;
Develop and communicate to Budget Holders, guidelines on how Supplementary Funds can be used for the activities approved. Provide advice on how to apply these guidelines, as required by Budget Holders;
Supervise and administer the usage of supplementary funds including: (i) process of call for proposal/approval; (ii) efficient implementation of activities; (iii) ex-post reviews to monitor compliance with guidelines and Partnership Agreements; (iv) reporting to donors as requested, and (v) administrative support as requested;
Develop and manage the supplementary funds section on ES’ web site/intranet to ensure an efficient and transparent SF approval/management/usage;

Facilitate and participate in consultations and coordination meetings between PMD and Programme Managers;
Provide Programme Managers with elements for negotiating Partnership Agreements and for ensuring additional contributions to thematic/geographic programmes;
Ensure donors’ visibility within the implementation phase of the SF programme;
Collaborate with other IFAD Departments to support the financial management and administration of the SF supported portfolio in an efficient and effective manner
Assess project management performance
Participate in meetings, seminars and ad-hoc field visits as required
Contribute to the successful completion of the Replenishment consultation through the management of Donors’ partnership as requested.

Required competencies

Experience and knowledge in data base administration and capacity to organize records and data into meaningful profiles for effective reporting
Results-oriented team contributor combining good management administration and operational skills to advise on project design, agreements with donors, and performance reporting, seeking improvement and introducing innovations where possible and in a collaborative manner
Communication and negotiation skills, and capacity to work in a multicultural environment;
Ability to provide timely delivery, often under pressure
Strategic planning and managing complex programmes/projects with an analytic attitude to the different subjects
Effective teamwork and networking
Commitment to personal performance and self development
Generating innovative solutions
Managing with integrity, trustworthiness, transparency and confidence.

Professional and academic requirements

Higher degree in economics or related disciplines
Five years of post qualification professional experience in international development institutions
Experience in project portfolio management
Knowledge of Donors’ partnership management
Excellent written and verbal communication in English essential; working knowledge of another IFAD official language (Arabic, French, Spanish) desirable
Knowledge of IFAD is an asset.

Organizational competency framework

Keeping the vision and values of IFAD at the forefront of actions
Operational planning and organizing
Ability to make routine decisions
Effective teamwork and networking
Commitment to personal performance and self development
Generating innovative solutions
Leading and managing change with integrity, trustworthiness and confidence.

Applicants should note that IFAD staff members are international civil servants subject to the authority of the President of IFAD, and may be assigned by him to any of the activities of IFAD so candidates should be willing and ready to take field assignments and/or rotate within IFAD. IFAD reserves the right to appoint the candidate at a lower level.

Interested candidates are encouraged to apply by completing IFAD’s Personal History Form and sending their applications to the Office of Human Resources, Via Paolo Di Dono, 44, 00142 Rome, Italy, Fax +39-06-5043463, Email vacancy@ifad.org. Applications from women candidates are particularly encouraged.

Candidates must indicate clearly the Vacancy Number and are kindly requested not to send their application via multiple routes. Any application received by IFAD after the closing date will not be considered. In the interests of making most cost effective use of funds and resources, we are only able to respond to applicants who are short-listed for interview. Candidates who do not receive any feedback within three months should consider their application as unsuccessful.

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