Home> Interphase Evaluation - Component 3 and Programme Costs

Programme Management

The third component, representing approximately USD 3.7 million of Programme investment, comprises essentially the operations of the Programme Management Unit (PCU).

The objective of the component is to ensure sound and professional Programme management and accountability.

Output.  Programme resources being effectively used in pursuance of Programme goals.

Component Strategy and Description.

There would be a major change in the way in which UCIDRP will be managed in the second phase of the Programme. Instead of the centralized hands-on management of the first phase, the PCU would work directly with the two institutions that are responsible for Programme implementation:  the districts and the province. As a result of this decision, the PCU would delegate staff to work within the district offices and in the provincial departments and provide them with technical assistance. Those with core responsibility for coordination, planning and M&E, and for financial management will remain within the PCU.

The staff of the PCU, and their postings, are listed below.

The Programme staff that will be financed under this component are marked with an asterisk.

Strategic technical assistance to programme implementation. Strategic technical assistance will be secured on a regular basis to back-up the overall implementation of each component, to provide methodological support, to ensure internal coherence and coordination throughout the implementation of the component, and to facilitate timely execution. To ensure high-level expertise, combined with broad multi-country experience, this technical assistance will be international and submitted for approval to IFAD and OPEC. Detailed terms of reference for strategic technical assistance are provided in Working Paper 10 on Implementation Arrangements. 

The IFAD facilitation unit planned in Phase I will be now referred as the “IFAD desk at CEPEX and will keep same objective and functions (to coordinate IFAD projects in Rwanda and facilitate relationship with Minecofin and IFAD headquarter).

Monitoring and Evaluation.  Funding will be made available during the second phase to set up a functioning monitoring and evaluation (M&E) system including the designing and carrying out of a baseline survey. To facilitate this, an experienced short-term M&E expert would be contracted to work with the PCU and its partner organizations to design, test and adjust an M&R/management information system. S/he will be recruited as soon as possible and no later than the first quarter of 2004. It will involve three visits:  the first of six weeks, a second on a month and a final visit of two weeks (details are found in the Implementation section that follows). The monitoring system will be keyed in a revised Logframe and its monitoring indicators. The system would provide for performance, process and monitoring indicators with the information disaggregated to ensure that effective gender analysis and response can take place. It would also include the structuring of the evaluation to take place and provide a time frame and the outputs desired. Funding is included for an independent and ongoing evaluation using organizations such as the institutes, universities and NGOs. Evaluation would be tended in a similar way to the implementation of other Programme activities.

Component Investments.  Financing would be provided for the component as follows:

· Staff salaries and benefits, short-term consultancies, training, study tours, workshops, studies and surveys, plus operating and maintenance costs.

Programme Costs

The costs for the four-year second phase of the Programme are summarized in the tables below.

Expenditure Accounts by year

Project Components by year

Expenditure Accounts by Components